Like all clubs and organisations that collect and hold personal data, Moleside Probus Club is subject to data protection legislation. Since 25 May 2018 this has required our compliance with the General Data Protection Regulation (GDPR).
Cookies are small files that can be stored on a visitor’s computer, tablet or smartphone. The ones that we use capture information on how frequently the site is being used and can help us identify which features are proving most valuable. This means that, in our regular updates, we can focus on ensuring that it is as simple as possible for all of us to access information about the club.
Specifically we use the Statistics programme created by WordPress, on whose platform we have built our site. It’s important to emphasise that this particular analysis tool does not leave any cookies stored on our visitors’ devices after each visit, and though they show us the number of visitors and how long each spends on our site they contain no personally identifiable information. They do use your computer’s IP address to determine where in the world you are accessing the site from.
You can always manage your cookie settings on your browser (via the “Help” section) but doing so may affect the functionality and features of our site and other websites you visit.
For more details on the WordPress Statistics programme click here.
When seeking membership of Moleside Probus Club applicants provide personal information about themselves including their contact details, partner’s name, date of birth and their special interests. If their application to join our club is successful this data is stored and personal photographs are also taken to aid identification. All this information is retained and used by the Club for administering the Club’s affairs and is not passed on or sold to any third party or other organisation.
Our members’ details are held on a computer database, spreadsheets and lists, administered by the Club Secretary. They may be made available to other officers of the Club as required. Such information is used solely for Club affairs. Any members’ data held on personally administered computers is held securely using password protection.
Our Members List, including personal data, is distributed to all members either in a printed or electronic form.
Members who do not wish for their personal data to be distributed in either print form or electronically to other members can opt to have their details excluded on application to the Club Secretary.
InMotion is the company that hosts our Club website. It uses security and privacy procedures, including encryption, to protect such uploaded data from unauthorised access. Details of its commitment to GDPR compliance can be seen here.
Our website may contain links to other websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies for which we cannot accept any responsibility or liability.
As required by the GDPR, in agreeing to join our club, members have confirmed their approval for the use of their personal data in accordance with the above policy and procedures. If you require more information do contact our club web team by using our Contact Us page or via firstname.lastname@example.org.
This Policy was last updated on 22/11/2019